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The Drive to Go-Live: January 1, 2012

Statewide Financial System Program Office, Building 4, Harriman State Office Campus, Albany, NY

Experience the look, feel and functionality of the new system with SFS Sneak Peeks

The Drive to Go-Live: January 1, 2012

Office of the State Comptroller Vendor Management Unit member Suzanne Trzcinski working with the SFS Vendor File

OSC employees listen to an SFS overview presented at 110 State Street

The Drive to Go-Live: January 1, 2012

SFS Deployment Liaison Shawn Benton and Workers' Compensation Board staff at the New Phase I Business Transformation Kick-off on May 26, 2011

User Acceptance Testing kicks off at the SFS Program UAT lab on June 1, 2011

Link to Traveler's Tips content. Link to Agency User Support content.
Link to Enterprise Connection newsletter. Link to password setup support.

Focus On Go-Live

 Help Desk Hints
box SFS Batch Processing Schedule - revised 5/15/12 
 
box P-Card Reconciliation Business Process 
 
box  T-Card Reconciliation Business Process 
 
box What to Expect @ Go-Live: Training for Success - Prepare, Attend, Practice
- Attend scheduled Training classes
- Consult with the SFS Training Team
- Take advantage of online self-serve training
- Use the SFS Quick Start Guides
- Practice transactions in the SFS ERT environment.
 
box

What to Expect @ Go-Live: Confirm Your Security Setup for Success
- Core staff verify ability to log in
- Travel Only staff verify ability to log in
- Core staff verify system roles
- Agencies verify workflow
- Agencies communicate internal SFS resources to staff
 
box Conversion / Cutover / Blackout Milestones
 
box SFS Go-Live Milestone
   
box Full List of Go-Live Milestones
   
 
  
  
   
box  Vendors: Identify the NYS Agency that is Sending a Payment - NEW 5/15/12 

 
box Key User Support Resources - NEW 5/2/12
 
box 

Challenges logging in? Before you contact your ASA or the SFS Help Desk:
- When entering your user ID, be sure your Caps Lock isn't on; use lower case letters.
- Passwords must contain a minimum of 8 characters including 1 upper case letter, 1 digit and at least 1 special character.
- Click on the First Time Logging In? graphic above for step-by-step help.
 
box E-mailing the Help Desk? Be sure to include your Agency's GLBU plus descriptive text (i.e., Production or ERT environment, incident number, user request, admin request, etc.)
 
box Need Help? Step 1: Check the User Support FAQs first
 
box  More Information? Step 2: Check the Quick Start Guides, Job Aids and other Training materials 
 
box  Still Stuck? Step 3: Use your Agency's internal user support network
 
box  Want a Go-Live overview in a single page? Use our step-by-step Go-Live Guide to Conversion / Cutover for agencies 
 
 
 
 

- Post Go-Live Support "Drop-In" Labs 
- SFS Recent Bulletins & E-mail Communications
- SFS Critical Reports Quick Reference Guide - 5/4 
- SFS Reports Catalog - 4/20 
- SFS Go-Live Guide - 4/16 
- Agency Transaction Learning Sessions (ATLS) 
- OSC's Agency Guidance for Vendor Communication 
- SFS Program Calendar
- OSC's Final Guide to Financial Operations 
- Remote ERT Environment Access 
- What Does the April 2012 SFS Go-Live Mean for Me and My Agency? 
- Excel-to-CI Overview and Demonstration 
- SFS Go-Live Timeline 
- Agency Administrator Role Workshop Materials 
- Agency Enterprise Readiness Testing 
- Manager/Supervisor SFS Kickoff Materials & Recorded Session 
- SFS Business Process Rollouts (BPRs) 
- OSC’s ‘Vendors Doing Business with NYS’ site
- Updated Summer 2011 Agency Implementation Guide Released 
- COA Materials 
 
 - Revised SFS Batch Processing Schedule - 5/15 
 - Revised AR215 Job Aids - 5/14 
 - Revised AR215 UPK, Learner Guide and Job Aids - 5/14 
 - Revised AR205 UPK, Course Description, Transcript, and Job Aids - 5/11 
 - Job Aid to Help Vendors View Payment Information for Payments Made After April 1, 2012 - 5/11 
 - 5/9 Steering Committee Meeting Presentation and Notes - 5/11 
 - 5/10 User Support Conference Call Notes - 5/11 
 - SFS Communication: Account Codes to Replenish Advance Accounts - 5/10 
 - 5/9 Agency Checkpoint Conference Call Notes - 5/10   
 - Revised TE201 and TE205 UPKs, Learner Guides and Job Aids - 5/10 
 - SFS Communication: Your Agency GLBU Must Be Entered When Running PO Dispatch - 5/9 
 - SFS Communication: Updates to Clearing Account, AP Prepaid Account and Late Payment Interest Account Chartfield Strings - 5/9 
 - Revised Reports Catalog - 5/8 
 - Revised Job Aids: JAA-AP000-003 and JAA-AP205-003 - 5/8 
 - SMART Guide - Credit Card Administrator - 5/8 
 - SMART Guide - Employee Data Administrator - 5/8 
 - Revised KK Tree Maintenance Request - 5/8 
 - Revised KK Budget Definition Request - 5/8 
 - Revised GL Governance Business Process Manual - 5/8 
 - Revised Statewide Budget Definitions - 5/8 
 - SFS Communication: Online / Phase 1 Agencies MUST check Amount Only box on service-based POs - 5/7 
 - New Quick Start Guide: Amount Only Purchase Orders - 5/7 
 - SFS Communication: Magic SDE and Magic Self-Service are Unavailable until Further Notice - 5/7 
 - Updated User Support Contacts Files - 5/7 
 - 5/3 User Support Conference Call Agenda - 5/7 
 - Updated Purchase Order (PO220) UPK and Learner Guide - 5/4
 - SFS Communication: IRS Code Value for Bulkload Vouchers - 5/4
 - New Quick Start Guide: General Ledger Journal Entry - 5/4 
 - New Quick Start Guide: Denied & Rejected Travel Documents - 5/4 
 - Agency Checkpoint Conference Call Notes - 5/4 
 
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