SFS Security Guide

Welcome to the new SFS Security Guide, your resource for understanding how system tasks are distributed to users in the SFS. The guide provides an overview of security in the SFS plus resources for understanding and managing roles, role assignments, and data and report access.

The SFS Security Guide reorganizes information previously contained in the SFS Role Mapping Handbook and related web pages, making it easier to understand and more accessible to basic and advanced users alike.

Recent Security Changes

Agency Security Administrators and others responsible for understanding and managing their Agency's security in the SFS may regularly download a summary of the most recent security updates, such as new roles, tools, and other noteworthy changes.

• July 2012 Security Update: New Requisition and Purchase Order Proxy Queries
• June 2012 Security Update: ASA Password Reset Functionality
• June 2012 Security Update: Assigning Users in MSC01
• March 2012 Security Update: Understanding Travel Roles
• March 2012 Security Update: Roles

Understanding How Security Works in the SFS

This downloadable presentation discusses roles and data access within the SFS, and provides an overview of how the various pieces of security fit together to build a user's overall security profile.

Roles in the SFS

SFS user roles are critical to controlled and secure SFS access, and are pivotal for SFS workflow. This section provides core information about roles, including:

• Role descriptions
• Valid roles listing
• Separation of duties matrix
• Quarterly reports template
• Tasks available to each role

More information about roles in the SFS

Accessing Data and Reports in the SFS

SFS streamlines work functions, ensures strong oversight, and protects data integrity by limiting access to data and reporting particular to each SFS role. This section provides the documentation and tools to help Agency management and staff understand data and report access in the SFS.

More information about data and reports access

Questions About and Changes to Your Agency's SFS Access

For questions about and changes to your Agency's roles, role assignments, and data and report access in the SFS, contact your Agency Security Administrator (ASA). For a referral to your ASA, please contact your Agency Coordinator.